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UK travel sector demonstrates disconnect between web and email customer service

July 5, 2013 2 comments

The internet has transformed the travel sector, as holidaymakers can now book the separate components of their break online, rather than having to go through high street travel agencies. But in such a competitive market, customer service and fast responses to consumer enquiries across multiple channels are vital if travel companies are going to thrive.

However research carried out as part of the Eptica Multichannel Customer Experience Study indicates that many consumers are suffering from poor service, with a growing disconnect between the email and web channels.

The study found that travel companies could only answer 30% of customer questions emailed to them. In contrast, their websites successfully provided responses to 63% of online enquiries (up from 54% last year).  So, while web-based service in the travel sector is actually above average when compared with other industries, poor email response rates risk frustrating both passengers and holidaymakers.

The research evaluated 10 companies in the travel industry including airlines and package holiday companies as part of a wider study covering 100 companies from a range of sectors including insurance organisations and retailers from fashion, food and electronics. They were tested on their ability to provide answers to 10 routine sector specific questions on their web sites as well as their speed and accuracy when responding to enquiries sent via email, and links to social media.

The Study found that service over email is actually getting worse. Travel companies successfully responded to just 30% of customers’ email questions, compared with 50% a year earlier. And while an accurate email answer was received in 19 minutes from one travel company, it took another company 5 days to respond – not much use if you want information about a last minute break!

Comparing different types of travel company, we found that scheduled airline websites were able to successfully answer 66% of customer questions, performing slightly better that package operators (60%).  These findings actually show a dramatic improvement from operators to narrow the gap – in the previous study the gap was 20%.

There was also positive news related to social media, with 80% of the travel businesses in the study providing links to Twitter and Facebook and 40% offering their own forums. However none of them linked customer service to social media, showing that this is an area for improvement.

You can see the full results in our infographic displayed below.

In an era of ever widening consumer choice, travel companies need to deliver fast, efficient and consistent customer service across multiple channels if they are to win and retain business. But as the Eptica Multichannel Customer Service Study shows, there’s a growing disconnect between response rates on email and the web that could affect the overall customer experience.

Eptica_TravelInfographic

 

How mobile is changing the travel customer experience

May 15, 2013 2 comments

The web has dramatically changed the travel industry, enabling customers to easily research and book the separate components of their break, rather than visiting high street travel agents. Organisations have had to adapt as consumers increasingly look for tailored holidays rather than ‘one size fits all’ packages.

English: Keykubat Beach in Alanya.

But the impact of technology hasn’t stopped. The rise of mobile and social media channels have made it simple for customers to give immediate, visible feedback on every aspect of their holiday – from the flight and accommodation to the restaurants they eat in and the tourist sites they visit.

Online review sites, such as TripAdvisor, are now the first port of call for many researching their break. And recent TripBarometer research from the company illustrates the importance of delivering an excellent customer experience across the travel and leisure industry:

  • 93% of worldwide travellers say online reviews have an impact on their booking decisions
  • 95% of UK properties say reviews are important for booking
  • Over half (51%) of travellers worldwide have written a review of accommodation after a trip
  • 82% of UK properties invite guests to submit reviews, and 70% respond to negative online reviews
  • 79% of UK properties actively monitor social media

TripAdvisor is obviously not a new site, but mobile is making it much easier for travellers to provide immediate feedback – rather than having to wait until they return home and access the internet via their PC. The TripBarometer study found that 47% of UK travellers browse the web using mobile devices during their break, and 34% post updates on social networks.

So travel companies are under unprecedented scrutiny. So how can they deliver a consistent, high quality experience that meets the needs of an ever-more demanding customer base? Based on Eptica’s experience working with travel companies including AirAsia and TUI, here are five key areas to focus on:

1          Embrace social media
Monitoring social media for mentions of your company, hotel or airline and responding quickly is vital. But ensure it is integrated with your overall customer service strategy, rather than forming a separate silo or team. This means that customers receive a consistent experience, however they decide to contact you.

2          Make it mobile
The rise of smartphones and tablets mean that travellers now want to contact you through mobile devices. Make sure your website is mobile optimised, and decide whether you need to create mobile apps for customer service. When leading low cost airline AirAsia introduced its own mobile customer service app, it quickly generated 2 million downloads, making it the No 1 selling app in the iPhone App store for Malaysia, Thailand and Indonesia. As the app shares the same Eptica knowledgebase as the rest of AirAsia’s channels, customers benefit from immediate, consistent answers, in the palm of their hand.

3          Let customers help themselves
Customers researching their holiday online have potentially limitless choice and want as much information as possible to help make their decision. Rather than forcing them to break the customer journey by calling or emailing to find out more, provide web self-service systems that allow customers to find answers online to common questions. This reduces the strain on your contact centre, allowing agents to focus their efforts on more complex enquiries.

4          Join up your channels
Customers hate having to repeat themselves, so ensure that you share customer information across channels. Practically this could be as simple as letting hotel front desk staff know about a customer issue raised on social media about their property, meaning they can solve the problem face to face without it needing escalation.

5          Incentivise good service
Service is at the heart of a good travel experience. Incentivise and congratulate staff who receive good online reviews. While it seems obvious, TripAdvisor found that only 38% of UK properties rewarded staff for positive reviews.

How the customer experience market is changing

April 24, 2013 2 comments

Two-year-candle-on-birthday-cake1790

This month we’re celebrating two years of publishing the Eptica Customer Experience blog, which began back in April 2011.

From the start the aim has been to provide updates and opinions on the customer service market, highlight best practice and show how customer needs are changing. And the market has definitely been transformed. We’ve moved from multichannel to omnichannel and new (at the time) technologies such as mobile and social media have matured to be central to the customer experience offered by every organisation.

The good news is that how companies interact with their customers has never been more important – businesses recognise that good service delivers increased sales and greater loyalty.

Since April 2011 we’ve had an incredible 31,120 views of our 195 blog posts. This means more people have viewed the blog than the population of Monaco! On a monthly basis the average is 1,200 views, a figure which is still growing. And while the UK makes up 36% of the readership, we’ve had visitors from 148 countries around the world. 15% of views come from the US, 5% India and 4.5% France.

We’ve looked through our archives and put together a list of the top 5 blog posts from the past two years:

1              Email customer service – why does it have to be so hard?
Research from the 2011 Eptica UK Multichannel Customer Service Study found that the UK’s top 100 companies were failing to deliver adequate service on the email channel. Unfortunately when we repeated the research in 2012, we found that email service had further deteriorated.

2              The key trends for customer service 2012
Based on presentations from the Eptica International Customer Summit, this post looked at the consumer and company customer service trends for 2012. Take a look through the post – the majority of the points are equally valid today for organisations looking to offer an excellent customer experience.

3              The cost of customer service failure
Fail to answer a customer’s question on one channel and they will either move to a competitor – or migrate to a more expensive channel. The result? Higher costs and angry customers. Recent research from Forrester backs up this post – 60% of customers switched from the web to the email or phone channels if they couldn’t find an answer to their question online, while 17% went to a competitor.

4          AirAsia mobile customer service app is a bestseller
With over 50% of the population now owning a smartphone, mobile is front of mind for customer experience teams. Leading low cost airline AirAsia has pioneered mobile customer service with an Apple iPhone app that relies on that same Eptica knowledgebase as other channels to provide customers with a consistent, accurate response to their queries.

5          Who should run social customer service?
Customers increasingly want to use social media to interact with businesses. With potentially thousands of customer interactions on networks such as Twitter and Facebook, which department within a company should be in charge of social customer service? The blog looks at different approaches and comes up with some recommendations for keeping customers happy.

As always, do let us have your feedback – what’s been your favourite post and why?

We’re all going on a summer holiday

March 8, 2013 1 comment

Apron full of aircraft at Innsbruck Airport

With the English weather remaining drab and grey and Easter coming up, many people are looking to book their summer holidays. But how they do it has changed dramatically over the last ten years due to the internet. The traditional trip to the High Street travel agent has been replaced by the web, which provides virtually unlimited choice of countries, flights, destinations and places to stay.

According to new research only 7% of holidaymakers booked their last break via a shop, with 23% booking direct with the hotel or accommodation’s own website and 27% using web-based travel agencies. The market has been transformed. The latest example of how this change is affecting the travel industry came this week when Thomas Cook announced it would shut 195 shops across the UK.

The web, and particularly the rise of social media, is also driving another major change in the travel industry. The ability to share experiences, whether through social networks or review sites such as TripAdvisor is now incredibly fast and simple – and with the rise of the mobile internet you can post comments before your holiday has even finished.

So how do travel companies respond? Whether a traditional travel agent, a hotel chain or an airline Eptica believes there are five areas they need to focus on.

1          Deliver comprehensive answers
People want their holidays to be relaxing and memorable (in a good way). So they have lots of questions before they book. Therefore make sure your website provides comprehensive answers, and look at investing in web self-service systems to improve the experience.

2          Speed of response
With the amount of choice available competition is intense. So when consumers do contact you they want a fast response – fail to answer their email quickly and they may well give up and book in at your rival hotel down the road.

3          Offer a personal service
A good travel agent understands what a customer wants and helps them choose the holiday that is right for them. This need hasn’t gone away, but in today’s world contact is likely to be via phone and instant channels, such as web chat. Arm your agents with as much information as possible about customers, such as their browsing history, and give them access to a knowledgebase of answers so they can provide informed, relevant advice.

4          Be social
There is no point hiding from the power of social media. Holidaymakers are now used to sharing their experiences and asking questions online, so it is better to embrace social media by monitoring networks and providing fast answers to customer complaints. Fail to respond and a minor issue could quickly escalate into a reputational disaster.

5          Join up customer service
There is no point offering an excellent experience on the web or phone and then failing to deliver when a holidaymaker arrives. Make sure your systems are joined up so that any special requests are seamlessly passed to hotel or resort staff and they have a proper record of all previous discussions. After all nothing annoys a customer more than having to repeat themselves.

The travel industry has been revolutionised by the internet. Moving forward the companies that survive and thrive will be those that deliver the best service across every channel to best meet holidaymakers’ needs.

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